Services

LIRC SERVICES DESCRIPTION

A. READER’S SERVICES DESCRIPTION

1. LIRC INSTRUCTION

Of the various readers’ services, the LIRC instruction is the primary service extended to provide information concerning library collections and to provide the clientele proper direction about the different LIRC services, procedures, policies, and other guidelines.

LIRC instruction is carried out every beginning of the school year during a general orientation program facilitated by all the heads and chairpersons comprising the different sub-units under the Office of the Student Services. It is also extended to the faculty of the language department (both Filipino and English) for their respective class instructions with LIRC tour when necessary, which is usually covered during the first few weeks of the semester. Mostly, at the middle of the semester, instruction about bibliography making is further discussed with students preparing research proposals.

• Reference Service

The reference service is one of the two components of the LIRC instruction that caters to the customer’s inquiry related to the kind of materials that will suit his/her particular requirements. This is properly carried out through the Librarian’s conduct of reference interview for proper identification of the needed reference resources to guide the librarian in providing the customer with the right materials.

• Circulation Service

The Circulation Service is the other component that caters to the customer’ needs of borrowing (returning) materials for inside reading, photocopying, overnight, and three-day take home use.

a. Circulation Section. It is the LIRC section where imported books that do not belong to the 11 general and specific reference materials are shelved.

b. Reserved Section. It is the section where all the professional and technical books preferably used by the different institutes of the College, color coded according to curricular program are shelved with all other books recommended by the faculty to serve as direct references for particular subjects during certain semester/term/period.

c. Filipiniana Section. It is a section for Filipiniana collections, such as, books authored by Filipinos or non-Filipinos which contents are intended in whole or in part for the Filipinos or which discuss about the Philippines or the Filipinos.

d. Fiction Section. It is a section for novels/novelettes and other fiction materials.

e. Unpublished Materials Section. It is the section of unpublished works such as thesis, dissertations, feasibility studies, narrative reports, etc. that are used as references to those users who are engaged in research, and graduate studies.

f. Periodical Section. It is a Section of periodicals such as the journals, magazines, newspapers, news bulletins, and other materials published with frequencies. It is where vertical file materials such as, clippings, pamphlets, leaflets, brochures, modules, and others filed in cabinets are likewise situated.

g. Reference Section. It is the section where the imported 11 general and specific reference materials such as the encyclopedias, dictionaries, gazetteers, atlases, handbooks, bibliographies, indexes, biographical dictionaries, directories, almanacs and yearbooks are shelved.

h. Filipiniana Reference Section. It is a section where the 11 general reference materials and voluminous collections which are Filipiniana in nature are shelved.

i. Audio-Visual Center/Multi-Media Center. This is a center where the non-print materials and AVC hardware that are instructional materials in non-book form are installed for special use to reinforce classroom instruction.

j. Electronic Library (e-lib). This is where computer units intended for internet accessing are installed to provide electronic information.

Services Provided:

1). Encoding and printing;
2). Saving of files in the diskette/USB, CD, etc.;
3). E-mails and surfing;
4). Off-line and on-line electronic library system;
5). Computer encyclopedia;
6). Follett OPAC and Follett Web OPAC searching;
7). Other related e-library services.

2. PUBLIC RELATIONS

Public Relations is another of the reader’s services that is utilized to disseminate information to the academic community as well as the neighboring communities about the LIRC program, resources, services, policies, and other guidelines through the LIRC manual, handbook, posters and displays, PR to friends of the LIRC, Follett Web OPAC, and Annual Reports.

a. LIRC Manual
This contains the LIRC Collection Management Policy Statement

b. LIRC Handbook
This contains the user’s guidelines

c. Posters and Displays
These are LIRC informative materials posted/displayed in bulletin boards

d. PR to Friends of the LIRC
This is establishing Linkages both locally and internationally for the following purposes:

1.) Book donations
Book donations are availed by consulting lists and sending correspondence to identified local and international book donors
2.) Financial assistance
By the CHED and other funding Institutions and other benefactors
3.) Equipment/Facilities assistance
From private Organizations NGOs other benefactors
4.) Net working
For accessing available resource materials thru Follet/
WEB OPAC

5.) Resource Sharing
No library can provide all of the resources needed by the community it serves. Therefore, the DNSC aims to enter into cooperative agreements with other libraries to supplement collections.

e. Follett Web OPAC
This software provides access to resource sharing.

f. Annual Report
This is an annual publication of the LIRC report.

B. TECHNICAL SERVICES DESCRIPTION

1. Selection and Acquisition

The Head Librarian gathers and compiles updated selection tools like pricelists and catalogs from the different publishers/bookstores/booksellers. These selection tools are distributed to the faculty through the deans for examination, selection, and requisition reflected in the faculty LIRC material purchase requisition form. Lists of recommended LIRC materials not found in the selection tools are also required. All these lists and requisitions are checked / verified against the shelf list, and acquisition and standing order file to avoid duplication of acquisition. Lists of available LIRC materials requested are provided to the faculty and a requisition letter for titles compiled that are not available are forwarded to the concerned authorities (Deans, Accountant, and President) for approval. A purchase request is forwarded to the supply office with a certificate of exclusive distributorship, SEC registration, and mayor’s permit for items that are exclusively distributed.

2. Organization/Processing of New Print and Non-Print Arrivals

a. Collation

This is the process of checking the books from cover to cover if there are missing or damaged pages.

b. Sorting/Grouping of Books as to Nature and Type of Materials

This is the process of grouping the books according to subjects and courses offered by the College.

c. Bibliographic Listing of Received Books

This is the process of listing new arrivals with complete bibliographic information according to subjects and courses offered by the College.

d. Sending of Lists of Acquisition to the different Institutes

Lists of acquisitions of new arrivals are sent to the different institute deans for information dissemination. These are also posted in the bulletin boards and the LIRC Web OPAC (DNSC-LIRC URL) for internet dissemination.

e. Stamping of Ownership (on Books, and other Print Materials)

Every material bears a DNSC-LIRC ownership stamp for DNSC LIRC property identity. Each is stamped in eight (8) areas such as, the top portion of the back of the front cover, the title page, the secret page, the last page number, the front of the back cover, and the three (3) edges of the book.

f. Accessioning

This is the process of entering book information in the accession record. As soon as the book arrives in the technical section, accessioning process is immediately commenced. Book information needed for the process are the following: accession number, date received, class number, author, title of the book, edition, volumes, pages, source of funds, cost/price, publisher, publication date, and remarks. Assigning of accession number in every book is based on the number where the information is listed in the accession record following a chronological order as it appears in the accession record. This accession number is marked in five (5) different areas of the book such as: the top portion of the back of the front cover, title page, secret page, last page number, and front of the back cover. Accessioning is important for every volume to have its own identity and uniqueness.

g. Cataloging

This is the process of describing each title in bibliographic terms, according to cataloging rules (ex. Anglo-American cataloguing rules, 2nd ed.)
Subject analysis

This is identifying the contents of each title and representing these by appropriate subject headings.

Classification

A symbol is applied to each title to represent its place in a classification scheme designed to arrange books systematically in the library shelves. The DNSC LIRC uses the Dewey Decimal Classification (DDC) System
in classifying the books.

h. Book Labeling

To facilitate systematic arrangement and location of books in the library shelves, call numbers are printed on the lower part of the spine of the book. If the spine of the book is too narrow, its call number is placed on the lower left-hand corner of the front cover of the book. White enamel paint is used to paint this one-inch square over which the call number is printed with the use of a speed ball and India ink.

i. Reinforcing Book Labels with Plastic Varnish

To reinforce call numbers so that erasures can be avoided, a plastic varnish is applied.

j. Pasting of Date due Slips and Book Pockets for Book Cards

Books which can be circulated for home have book cards, book pockets and date due slips pasted on the back fly-leaf. These are the reserved, circulation and Filipiniana materials.

k. Encoding and Cataloging of the Books in the Follett System

This is the process of encoding and cataloging the data of print and non-print materials in the Follett database for LIRC automation.

l. Bar coding

A barcode number is pasted at the middle portion of the front cover of the book usually below the title which is always protected with a barcode protector. Just like the accession number, a barcode number is a unique number assigned to every book being cataloged for easy location of the material through the use of a library software with a bar code scanner.

m. Color coding

This is applied to all Professional, Reference and Filipiniana Reference materials placed in then Reserved Section, for easy identification and location on the shelves according to courses.

n. Cellophane Covering

Books are covered with cellophane for protection.

o. Production of Catalog Cards

1). Every title acquired by the LIRC is copied first in the shelf-
list catalog from the master processing slips (p-slips) before
it is typed in a set of cards called the catalog cards.

2). Through these catalogs, various approaches to locate a
book are made possible ( i.e., by author, title, subject or by
added entries for editors, illustrators, compilers, translators,
and others.)

p. Checking of Cards for Clerical Errors and Missing Cards

The librarian proof-reads the encoded entries in cards for clerical errors or missing cards.

q. Grouping of Cards According to Author, Title, Subject and Shelf list

Catalog cards are grouped according to author, title, subject and shelf list before being filed in the catalog trays.

r. Filing of Catalog/Shelf list Cards

1). The ALA Rules are followed for filing catalog cards.

2). Shelf list cards are filed in the shelf list cabinet while catalog
cards are filed in the card catalog.

s. Sending Books to the New Arrival Area

After having undergone technical processing, the books are sent to the New Arrivals Area for browsing before being shelved in the different sections of the LIRC according to the books’ location symbols.

3. LINKAGES AND NETWORKING

This technical service includes establishing and maintaining good relationship with friends of the LIRC both locally and internationally for the purpose of book, financial, equipment, and facility assistance.
This also provides establishment of affiliation/membership in the networking and resource sharing activities of other libraries so that the college users can have access to the collections of other libraries through Web OPAC or any other databases.

4. PRESERVATION AND CONSERVATION

Preservation and Conservation includes handling, repairing, binding and replacing the collections that have been built so carefully. (refer to the preservation and conservation policies for the type of materials to be preserved and conserved)

5. WEEDING AND DESELECTION

This service includes the participation and cooperation of the librarian and the faculty members according to discipline who are familiar with the curricular, research and other resource material needs of the College. They are responsible in weeding out and discarding obsolete and worn out materials from the collection.

6. CARD CATALOG/OPAC

This service is the output of the organization and processing of new print and non-print arrivals.

The Card Catalog serves as the directory or guide to the users as
to the availability of the materials and its proper location on the shelves. It has three (3) types, namely: the author card, the title card, and
the subject card that are filed separately inside the trays of the card catalog
cabinet. If the user does not know the author of the book he/she has to
consult either the title or the subject card, or vice versa.

The Online Public Access Catalog (OPAC) is the soft version of the Card Catalog wherein the users can access the availability of the
information and its location through the database called Follett. The users
can also access information on library collections in the internet even
outside of the campus through the use of Web OPAC by accessing the DNSC
LIRC website: http://192.168.0.177/ webopac/main

7. PHOTOCOPYING SERVICE

The LIRC provides photocopying service to the customers inside the
library to provide convenience and to speed up their research activities.

B. AUDIO-VISUAL SERVICES

C. E-LIBRARY SERVICES

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